Downloadable Templates
Standalone templates for your AI governance program. Download as Word documents, ready to customize for your institution.
Acceptable Use Policy
Staff-facing AI policy template with approved tools, permitted and prohibited uses, data handling rules, disclosure requirements, and reporting procedures. Fill-in-the-blank format.
AI System Inventory Worksheet
Registry worksheet for documenting every AI tool and AI-powered feature in your advancement operation. Covers data inputs, outputs, residency, training scope, risk tier, and ownership.
Vendor Assessment Checklist
Structured evaluation form for AI vendors and embedded platform features. Covers model and data, transparency, bias and fairness, security, and contract terms with checkboxes and notes fields.
Governance Committee Charter
Sample charter for establishing an AI governance committee in advancement. Defines purpose, scope of authority, membership, decision-making process, meeting cadence, and amendment procedures.
AI Contract Addendum Language
Model contract addendum for AI-specific terms with existing vendors. Covers data use restrictions, model transparency, bias testing, incident notification, audit rights, and termination provisions.
Using these templates
Each template is available as a Word document (.docx). Download, then replace the fill-in-the-blank placeholders marked in purple with your institution's details.
These templates are starting points. Adapt the language, sections, and scope to match your institutional context, existing policies, and legal counsel's guidance.